June 2026 Board of Trustees Meeting Minutes

Tolono Public Library District
Board of Trustees Meeting Minutes
Tolono Public Library / June 02, 2026, 6:30 pm

Board members present: Pat Coombs, Josie Donovan, Alaina Kanfer, Michelle Reed, Kelli Trei, Mary Thweatt
Board members absent: Charles Schultz
Others present: Travis Givens

1. President Kelli Trei called the meeting to order at 6:35 pm
2. Public Comment: None
3. President’s Report:
   1. Discussion of next steps for financial planning
4. Consent Agenda
   1. Approve minutes of the May 5, 2026, board meeting, May 4, 2026 Finance Committee Meeting, May 21, 2026 Special Meeting Minutes.
   2. Treasurer’s report
      1. Review statements and reports
      2. Action Item: approval of checks for May 2026
         
         Kelli moved to approve consent agenda
         Michelle seconds
         Motion passes 6:0
5. Other Agenda Items
   None
6. Committee Reports:
   1. Building Committee (Charles, Michelle) Did not meet
   2. Finance/Budget Committee (Kelli, Charles, Mary) See attached minutes
   3. Benefits/Personnel Committee (Josie, Mary, and Alaina) Did not meet
   4. Policy Committee (Kelli, Josie, Michelle) Did not meet
7. Community Engagement Librarian Report
   Discussion focused on the timeline for annexing Pesotum into the Tolono Library District. Likely the November 2026, or March 2027 ballot depending on timing of prerequisite steps.
8. Library Director’s Report
   1. Director Travis Givens was recognized by Heartland Library System to as the 2026 Library Journal Movers & Shakers honoree
   2. Discussion about storm drainage issue on neighboring property and role of Tolono Public Library District.
   3. Special meeting will be held to hear engineer’s summary and report and answer questions.
9. Old Business
   1. Discussion/Possible Action: Vote on 2026/2027 FY Budget Mary motions to accept budget as written Josie seconds.
      Roll call vote:
      Mary: Yes
      Josie: Yes
      Michelle: Yes
      Kelli: Yes
      Alaina: Yes
      Pat: Yes
      Motions passes 6:0
10. Discussion/Possible Action: Staff raises
    1. Mary motions to approve FT staff raises at 2% and PT staff raises at 1% Josie seconds
       Roll call vote:
       Mary: Yes
       Josie: Yes
       Michelle: Yes
       Kelli: Yes
       Alaina: Yes
       Pat: Yes
       Motions passes 6:0
11. New Business
    1. Discussion/Possible Action: Non-Resident Card Fees FY 2026 Reminder
       Alaina motions to increase non-resident card fee by $5 for a total cost of 90$
       Pat seconds
       Motion passes 6:0
    2. Discussion/Possible Action: Regular Board of Trustee meeting dates and times July 1, 2026 – June 30, 2027
       Alaina motions to schedule the board meetings in the next fiscal year on the second Tuesdays of the month at 6 pm starting in July which would be July 14.
       Roll call vote:
       Mary: Yes
       Josie: Yes
       Michelle: Yes
       Kelli: Yes
       Alaina: Yes
       Pat: Yes
       Motions passes 6:0
    3. Discussion/Possible Action: Holiday closure July 1, 2026 – June 30, 2027
       Mary motions to accept all the holiday closures listed in the packet
       Josie seconds
       Motion passes 6:0
12. Continuing Education
    1. Discuss: Illinois Public Library Standards, Illinois Public Library Standards: Building and Grounds
       Did not discuss
13. Adjournment
    Kelli adjourns meeting at 8:02 pm
    Next meeting: Tuesday, July 14, 2026, 6 pm