July 2026 Board of Trustees Meeting Minutes

Tolono Public Library District
Board of Trustees Meeting Minutes
Tolono Public Library / July 14, 2026, 6:00 pm

Board members present: Pat Coombs, Josie Donovan, Michelle Reed, Mary Thweatt, Kelli Trei
Board members absent: Alaina Kanfer, Charles Schultz,
Others present: Travis Givens

  1. Call to Order: 6:09pm
  2. Public Comment: No public present
  3. President’s Report: President provided updates that WordPress site is now accessible by the Board President & the Secretary to upload minutes timely. Update provided on posting closed session minutes and packets for those running for a seat on the upcoming board.
  4. Consent Agenda
    1. Approve minutes of the June 2, 2026, board meeting
    2. Approve minutes of the June 11, 2026, Special Meeting
    3. Treasurer’s report
      1. Review statements and reports
      2. Action Item: approval of checks for June 2026
        Michelle made a motion made to approve consent agenda, Josie seconded. Motion Passed.
  5. Other Agenda Items
  6. Committee Reports:
    Building Committee (Charles, Michelle) – Did not meet
    Finance/Budget Committee (Kelli, Charles, Mary) – Did not meet
    Benefits/Personnel Committee (Josie, Mary, and Alaina) – Did not meet
    Policy Committee (Kelli, Josie, Michelle) – Did not meet
  7. Community Engagement Librarian Report – reminders to board members regarding upcoming events.
  8. Library Director’s Report – Travis provided an update on FOIA requests, progress on the strategic plan, and current database usage.
  9. Board of Trustees Executive Closed Meeting according to 5ILCS 120/2 – none necessary.
  10. Reconvene Open Meeting:
  11. Old Business
    1. Discussion/Possible action Item: Easement – Josie made a motion to move approve the agreement as written, Michelle seconded. Roll call vote: Josie: Yes, Michelle: Yes, Pat: Yes, Kelli: Yes, Mary: Yes. Motion carried.
    2. Discussion/Possible Item: Bylaws placement on website. Josie made a motion to move forward with putting the bylaws on the website. Pat seconded. All in favor, the motion carried.
  12. New Business
    1. Discussion regarding availability of Narcan – Travis confirmed the library has received a dose from the C-U Public Health District that is available if staff need it to administer.
  13. Continuing Education
    1. Discuss next steps. Board members should read the bylaws and be prepared to discuss at the next meeting.
  14. Adjournment – 7:14pm